Digital care records
Care plans, risk assessments and daily entries recorded as they happen. A manager sets which entries are required each day, and the completion figure means something because of it.
A Cipher Knights product
Care software your staff will actually use on the floor
Wellviax puts care records, medication, the rota and your CQC or Ofsted evidence in one place — on a phone in the corridor as readily as on a laptop in the office.
- CQC and Ofsted in one system
- Works offline-tolerant on any phone
- UK and EU data hosting
What it covers
One system, from the medication round to the payslip
Most services run three or four tools that do not speak to each other. Wellviax is one, so the shift a worker clocked into is the shift that pays them and the care they recorded is the evidence an inspector reads.
Electronic MAR charts
The chart lays itself out each morning from each resident's prescribed times. Signing a dose records who gave it, when, and moves the stock.
Rota, clock-in and pay
Staff clock in against a rostered shift, within a window you set. Timesheets become payslips without anybody retyping a number.
CQC and Ofsted, kept apart
A group running a care home and a children's home sees the right regime on each site. Regulation 40 and statutory notifications have their own deadlines and their own chasers.
HR, training and onboarding
DBS, right to work, references and training expiry in one place, so the workforce page is the same evidence you would hand an inspector.
Family portal
Relatives see what you choose to share, and nothing else. Fewer phone calls to the office, and a record of what was shared.
On the floor
Built for the person holding the phone
A care worker sees only who they are caring for
Off shift, the resident list is empty. Clocked in, it holds exactly the people on that shift and nobody else. Not a setting somebody has to remember — it is how the system works.
Evidence collected as a by-product
Nobody writes an inspection folder in Wellviax. The care that was recorded, the training that is current and the notifications that were sent are the folder.
Questions
Frequently asked
What is Wellviax?
Wellviax is care management software for UK care providers. It holds digital care records and care plans, electronic MAR charts for medication rounds, the staff rota with clock-in and timesheets, payroll and HR, and the evidence a service needs for a CQC or Ofsted inspection. It is built and supported by Cipher Knights.
Does it support both CQC and Ofsted regulated services?
Yes. A provider running adult social care under CQC and a children's home under Ofsted sees the right regime on each site, with separate notification duties. A CQC inspector given guest access cannot see a children's home's records.
Can care workers use it on a phone?
Yes. There is an Android app and a web app that installs to an iPhone home screen. A care worker clocks in on their phone, sees only the service users on that shift, records care and medication as they go, and clocks out.
Does it do electronic MAR charts?
Yes. The MAR chart is laid out automatically each day from each resident's prescribed times, so the round is ready before the first medicine is due. Administering a dose records who gave it and when, and adjusts stock at the same time.
How much does it cost?
Pricing depends on the number of services and people you support. Call +44 7424 967568 or email support@cipherknights.com for a quote and a walkthrough.
See it against your own service
Fifteen minutes, your rota and your regime. We will show you the medication round and the inspection evidence, not a slide deck.